Norfolk and Norwich Operatic Society
The name of the society shall be “The Norfolk and Norwich Operatic Society”.
(i ) To educate the public in the dramatic and operatic arts to further the development of public appreciation and taste in the said arts.
(ii) For such other charitable purposes as the Committee may from time to time determine.
In furtherance of the above Objects but not further or otherwise the Society shall have the following powers:
(a) To promote plays, drama, comedies, opera, operettas and other dramatic and operatic works of educative value.
(b) To purchase, acquire and obtain interests in the copyright of or the right to perform or show any such dramatic or operatic works.
(c) To purchase or otherwise acquire plant, machinery, furniture, fixtures, fittings, scenery, costumes and all other necessary effects.
(d) To raise funds and invite and receive contributions from any person or persons whatsoever by way of subscription, donation and otherwise; provided that the Society shall not undertake any permanent trading activities in raising funds.
(e) To do all such other lawful things as shall further the Objects of the Society.
(a) The Membership of the Society shall consist of a President, Acting Members and Non-Acting members and may also include as Honorary Life Members such persons as shall have rendered special services to the Society.
(b) Membership shall be open to all those having sympathy with the Objects of the Society and desiring actively to further it and to pay the annual subscription prescribed by the rules.
(c) Application for Acting and Non-Acting Membership shall be made to the Secretary.
(d) All applicants for Acting Membership must pass an audition to satisfy the Committee as to their acting, dancing and/or musical ability. Any Auditioning Panel set up for this purpose shall consist of such Committee Members and qualified persons as the Committee shall decide.
(e) All members must be aware of the contents of the Society’s Health and Safety Policy Document and will be asked to sign for such document when required throughout his/her membership.
The Committee shall appoint a President who shall have the right to attend all meetings of the Society and the Committee and shall have the right to vote.
5. FRIENDS OF THE SOCIETY
The position of Friend shall be open to all those having sympathy with the Objects of the Society. On payment of an annual subscription to be determined by the Committee they shall be entitled to have their names printed in the Society’s Programme and enjoy such privileges as the Committee may from time to time determine. They shall be entitled to participate in all social events and to attend all General Meetings of the Society but shall not have voting rights at any such Meetings.
The Officers of the Society shall be a Chairman, a Vice-Chairman, a Treasurer and a Secretary.
(a) The property, funds and the management of the affairs of the society shall be vested in a Committee consisting of the Officers, plus 10 other members of which a minimum of 3 shall be Acting Members and a minimum of 3 shall be Non-Acting Members. Any Member of the Committee whose status (Acting or Non-Acting) is changed may remain on the Committee for the remainder of the year in which the change takes place. A quorum for Meetings of the Committee shall contain not less than 70% of the total Committee Membership which shall include 3 Acting, and 3 Non- Acting Members plus 2 individual Officers with individual voting rights.
(b) Sub-Committees shall be made up of Committee Members or a majority of Committee Members. A quorum for Meetings of the Sub-Committees shall contain a majority of Committee Members. All acts and proceedings of the Sub-Committees shall be reported back to the Committee as soon as possible.
(c) No member shall be proposed for election to the Committee without his or her prior consent.
(d) The Officers and Members of the Committee shall be elected annually at the Annual General Meeting. Nominations in writing for Officers and Committee Members shall be in the hands of the Secretary seven days prior to the Annual General Meeting.
(e) In the event of a vacancy occurring during the year, the Committee shall have the power to fill the same until the next Annual General Meeting.
(f) All Committee Members must attend at least 70% of the Committee Meetings during the course of the year or, at the discretion of the Committee, they may be liable to be dismissed from the Committee.
(g) No member shall be eligible to serve on the Committee if he/she is either a serving member or is proposed to become a serving member on a committee of a like society to The Norfolk and Norwich Operatic Society. An exception may be made to this Rule with regard to the committee of any group which is affiliated to The Norfolk and Norwich Operatic Society if, in the opinion of the Committee, circumstances are such that it would be desirable to make the exception.
8. EXPULSION OF MEMBERS
(a) Any Officer or Member of the Society who, in the opinion of the Committee, confirmed by a Special General Meeting of the Society, shall be guilty by his/her actions of misusing the privileges of the Society or of otherwise bringing the Society into disrepute may be suspended or expelled from the Society. The Officer or Member concerned shall have the right to be heard by the Meeting before a final decision is made.
(b) The Committee may, by a unanimous vote, remove from the list of Members the name of any Acting Member who has persistently neglected the work undertaken by the Society and the name of any Member whose conduct they consider likely to endanger the welfare of the Society.
The annual subscription for Membership of the Society shall be at such rates as the Committee may from time to time determine.
(a) The funds of the Society shall be applied solely to the stated Objects of the Society.
(b) No Member of the Society shall receive payment, directly or indirectly for services to the Society or for other than reasonable and proper out of pocket expenses incurred in its work.
(c) The financial year of the Society shall end on 30th April annually.
11. SELECTION OF SHOWS, AUDITIONS AND CASTING OF PRODUCTIONS
The selection of shows to be performed and the arrangements for auditions shall be the responsibility of the Committee.
Applications for auditions shall be invited from the Members and may also be invited from the general public by way of external publicity. Auditions and casting of productions shall be the responsibility of the Auditioning Panel set up by the Committee. The Committee reserves the right to invite alternative auditionees for a particular part/s if in its opinion no suitable person has applied.
The Committee together with the Auditioning Panel shall also have the power to revise the cast from time to time if, in their opinion, a person proves to be unsuitable for a part for which he/she has been cast.
12. ATTENDANCE AT REHEARSALS
A register of attendances at rehearsal s shall be kept and any Member who has attended less than 75% of the rehearsals for which he/she has been called shall render himself/ herself liable, at the discretion of the Committee to be excluded from taking part in the production. Any Member not having paid his/her subscription by the 4th rehearsal of the current production shall be liable to the same penalty.
13. ANNUAL GENERAL MEETING
The Annual General Meeting of the Society shall be held during the first 2 weeks of September on a date to be fixed by the Committee and not less than 14 days notice of the Meeting shall be given by the Secretary to each Member. At this Meeting the Chairman shall present the Annual Report of the Committee for the past year; The Treasurer shall present the financial Statement; the Officers and Committee Members shall be elected for the ensuing year and such other business as may be Necessary in the interests of the Society shall be transacted.
14. SPECIAL GENERAL MEETING
In addition to the Annual General Meeting of the Society, Special General Meetings may be held at any time that the Committee deem necessary and the business of a Special General Meeting shall be set forth in a notice calling the Meeting. Special General Meetings shall be convened by the Secretary within 21 days of receipt of a written request by any 6 Members. Not less than 14 clear days notice of a Special General Meeting shall be given to every Member.
15. QUORUM AT GENERAL MEETING
No business other than the formal adjournment of the Meeting shall be transacted at any General Meeting unless a quorum be present and such quorum shall consist of not less than 15 persons or one tenth of the Membership whichever is the grater, present and entitled to vote.
16. RESOLUTION AT GENERAL MEETING
Unless otherwise provided by these Rules all Resolutions brought forward at a General Meeting shall be decided by a bare majority of the votes properly recorded at such Meeting and in the case of an equality of votes the Chairman shall have a second or casting vote.
The Society shall only be dissolved by Resolution passed by a majority of at least five sixths of the Members present and having the right to vote at a Special General Meeting convened for the purpose, of which 21 days notice shall have been given to the Members. In the event of Dissolution any balance of cash remaining in hand after the realisation of the assets and payment of debts shall not be paid to or distributed among the Members of the Society but shall be applied for such charitable purposes similar to those of the Society or to be paid, distributed or transferred to such charitable institutions or institution having objects similar to the Objects of the Society as the Committee with the consent of the Meeting shall determine.
(a) No alteration to any of these Rules shall be made except at a General Meeting nor unless 21 days prior to such a Meeting a written notice of the proposed alteration or of one substantially to the like effect shall have been given to the Secretary who shall give 14 days notice thereof to the Members and the Resolution embodying such proposed alteration shall be carried by a majority of at least two thirds of the votes recorded thereon at the Meeting.
(b) No Alteration may be made to Rules 2 ( Objects) , 17 ( Dissolution), and 18 (Rules) without the approval in writing of the Charity Commissioners for England and Wales or other authority having charitable jurisdiction from time to time.
(c) The Committee shall have the power to decide upon any contingencies not provided by the rules, its decision in all cases being final.
Revised July 2005.
Digitised September 2014.